Page 4 - Debolt Ag Society

3. The Board will develop a budget to present for information to the membership at the annual meeting.
4. The Board shall be responsible for providing policy, procedures and terms of reference to all committees
of the Society.
5. Directors shall serve on a voluntary basis without remuneration by the Society for their directorship. Board
approved expenses will be reimbursed after Board approval.
6. No one (1) individual will carry more authority than another unless operating within Board approved
Policies.

X. Duties of the Officers and Secretary of the Society
1. President

a. Supervises the affairs of the Board;
b. When present, chairs all meetings of the Society, the Board, and the Executive Committee;
c. Acts as the spokesperson for the Society;
d. Is a member of the Executive Committee;
e. Ensures new Directors’ orientation is completed within 60 days of their being elected or appointed;

f. Carries out other duties assigned by the Board.
g. Makes sure a record of names and addresses of all members of the Society is kept;
h. Ensures members and directors are notified of meetings as required by the bylaws;
i. Ensures that the annual return documentation required by the Act is returned to Alberta
th
Agriculture and Forestry (AF) on or before the 15 of February each year including but not limited
to: a list of directors and officers elected at the annual meeting for the ensuing year; a report of
the year’s activities signed by 2 directors; a signed copy of the financial statement approved by
the membership and prepared by a designated accountant; a copy of the most recent annual
nd
general meeting minutes; a copy of the minutes of the 2 most recent annual general meeting,
as adopted at the most recent annual general meeting, signed by 2 directors of the society,
evidence that society achieved quorum at the most recent annual general meeting and address
of the registered office of the Society.

2. Vice-President
a. Presides at meetings in the President’s absence. If the Vice-President is absent, the Directors
elect a chairperson for that meeting;
b. Replaces the President at various functions when asked to do so by the President or the Board;
c. Is a member of the Executive Committee;
d. Carries out other duties assigned by the Board.

3. Treasurer
a. Ensures all monies paid to the Society are deposited into a chartered bank or institution as
directed by the Board of Directors;
b. Makes sure a detailed account of revenues and expenditures is presented to the Board as
requested;
c. Presents the Society’s records to the designated accountant for review and preparation of a
review engagement statement;

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