Page 3 - Debolt Ag Society

3. Notwithstanding section IV(1), the directors shall provide a minimum of 14 days' notice if the meeting is
called for the purpose of:

a. selling, purchasing, mortgaging, leasing, or disposing of any real property owned by the Society.
And a special resolution will be required.

VI. Quorum
1. At a meeting of the Society ten (10) members, constitutes a quorum for the transaction of business at a
general meeting of the Society.
2. Five (5) directors, constitutes a quorum for the transaction of business at a meeting of the Board.
3. The president cancels the general meeting if a quorum is not present within one-half (1/2) hour after the
time set. If cancelled, the meeting is rescheduled for one (1) week later at the same time and place. If a
quorum is not present within one-half (1/2) hour after the set time of the second meeting, the meeting will
proceed with the Members in attendance.

VII. Voting
1. At a general meeting of the Society, a majority vote of the member’s casting votes may decide all
questions, except when a Special Resolution is required.
2. At a general meeting of the Society, each member in good standing is allowed one vote on any question.
3. At meetings of the Board, only Directors are allowed to vote.
4. No member may vote by proxy.
5. At the approval of the Board, alternative methods of voting may be acceptable.

VIII. Composition and election of Board
1. The Board of the Society will consist of nine (9) directors.
2. Directors – One director will be elected by the Indoor Recreation Committee, one director will be elected
by the Outdoor Recreation Committee, and one director will be elected by the Fair Committee. These
directors will be appointed annually by the committee members at a committee meeting to be held at least
7 days prior to the Agricultural Society’s Annual General Meeting. The Directors will then be appointed to
the Board.
3. Candidates for election to the office of director must be nominated openly at a general meeting of the
Society, with the exception of the three directors elected by committees.

4. At each annual general meeting, voting members elect two (2) directors each serving a term that ends at
the close of the third annual general meeting following the annual general meeting at which these directors
were elected.
5. Subject to subsection VIII(4), the term of office of a director is three (3) years. There shall be no limit the
number of terms served.
6. Retiring directors are eligible for re-election.

IX. Powers and Duties of the Board
1. The Board is to direct and supervise the business of the Society and may exercise all the powers of the
Society that are not required to be exercised by the membership in a general meeting.

2. The Board may appoint an executive committee and prescribe the committee’s duties.

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